Optimal’s Communications Department provides meeting management,conference planning, and implementation services. As part of these services our staff performs the following tasks:

• Reserving conference, meeting, or seminar spaces
• Arranging and participating in site visits of possible venues
• Assisting with planning and cost estimation of all event-related expenses including, catering and media services (menu planning, A/V, etc.)
• Working within assigned budgetary guidelines and tracking and reporting event expenses
• Marketing events through specialized websites
• Assisting with registration via online and personal administration services
• Negotiating contracts for:
  • Hotel blocks
  • Transportation
  • Off-site activities
  • Printing
  • Promotional items
  • Special media services